City of Statesville

Special Event Policy & Requests

Special Event Permit Policy

Purpose

The purpose of the Special Event Permit Policy is to provide further information to the Article V in the City Code. The Special Event Permit is for City-owned properties only. This does not remove any aspect of the City Code.

Filing of an Application

Any person, firm, or organization that proposes to use City-owned property (outside of the Statesville Civic Center and Recreation and Parks) must fill out a Special Event Permit Application and return to the Deputy City Clerk no less than 60 days before the event.

The application must be completed in full for the City to elect to issue the permit.

A completed application includes:

  • Application completed and signed
  • If the organization is a nonprofit organization, the IRS Determination Letter.
  • If the use of tents, the Fire Marshal Office Tent Permit Form.
  • Liability insurance with $1,000,000 of liability.
  • If a parade, then the Police Department Parade and Demonstration Permit Form.
  • A non-refundable application fee of $50. This can be a check written out to the City of Statesville with Special Event Permit on the memo line.

Once your permit has been approved, you must provide a detailed layout of your event. Detailed Map must include demonstrating the street closures and where the vendors, stage, restrooms, and parking will be located.

Cost Recovery for Special Events (outside the Downtown Statesville Rental Area)

Events, not within the confines of the Downtown Statesville Rental Area, will be required to pay a reasonable fee for City Personnel involved in the permitting process, traffic control, fire safety, sanitation, or any other event support. These fees will be à la carte.

Fee schedule

ItemPrivate EventPublic Events

Street barricades

$50$25

Trash & recycling totes

$50$25

Electrical boxes

$50$25

Fire inspection

$75$30

Parade form

$50$25

Off duty Police Officers

$30 per hour$30 per hour

The fees will be per event, not per permit.

Informing Businesses

Downtown Statesville Development Corporation will be informing downtown businesses of each event that is happening in downtown Statesville following its approval with the city. Businesses must receive a 30 day notice of events happening downtown.

Temporary Food Service Permits from Iredell Health Department

Food service operators are required to obtain permits to prepare and sell food at a special event, festival, or public exhibition from the local public health department. This is a $75 fee that must be submitted by the Event Organizer at least 15 days prior to the event.

More information can be found at the Iredell County Public Health Department website here.

Courses for Volunteers to Take

The North Carolina State Fire Marshall has a free online course for Crowd Management.

We recommend that your volunteers take this course found here.

Use the link above to take free online courses to receive a Certificate of Completion as proof of attendance for training purposes.

Dos and Don'ts for Special Events


DOs:DON'Ts:
Advertise your event after receiving your permitNo throwing candy during a parade
Remove all signage at the end of the eventNo confetti
Return trash/recycling totes to the W. Broad Street Public Parking lotNo Firearms or any weapons
Coordinate with DSDC regarding the Social DistrictNo glass
Follow up with the Police Department to schedule off duty officers for your eventNo pets or animals in the event area
Provide a layout map with vendors, food trucks, & stage to the Deputy City ClerkNo damage to the streetscape/landscaping
Have a great event!No staked signage in the grass/planters


Downtown Statesville Rental Area (DSRA)

The Downtown Statesville Rental Area (DSRA) is located on the edge of the Mitchell Historic District and the Downtown Historic District, the DSRA is the place to host events in Downtown Statesville. Between N. Mulberry Street and 226. This is a public area to host events in Downtown Statesville.

The DSRA is open to the public. For private events or street closures, the space must be reserved in advance and all rental guidelines followed. To reserve, please complete the City of Statesville Special Event Permit Application and list the DSRA as your street closure area.

Special Event Permit Applications, including all attachments, should be returned to the City Manager’s Office within 60 days of the event. A non-refundable application fee of $50 is due with the application.

Full fees are due prior to receiving the signed Special Event Permit.

Rental Fees

Rental fees are based on the user classification of the event, which are described below.

Tier 1 Any event where admission is charged, or any other compensation is realized. This would include a private event or public events.

Rental Fee: $300

Tier 2 Any event where no admission is charged, nor any other compensation is realized. This tier would only include public events.

Rental Fee: $150

Fees

  • Fees are per event.
  • Fees include: trash and recycling receptacles, existing electrical hook ups, generators, street barricades, and Fire Marshal’s Office inspections.
  • Off-duty police officers will be an additional fee.
  • If you are requesting additional electrical panels, this would also be an additional fee.
  • Events that currently are co-sponsored from the city will be grandfathered in without fees. All events going forward must fall into one of these tiers.

Additional Guidelines

  • Restroom Facilities: There are no public restroom facilities located within the DSRA. Event coordinators must provide restroom facilities for the participants.
  • Parking: No vehicles, other than vendor vehicles, may park inside the DSRA. Public Parking areas must remain open and available at all times for public use. Downtown Statesville Development Corporation will place 'No Parking' signs out 4 days before the street closure.
  • Miscellaneous Safety:  No glass containers, weapons, or illegal drugs are allowed. Pets are not allowed in the event area, only on the sidewalk.
  • Cancellation/Inclement Weather: If inclement weather prevents your use of the facility, you may reschedule your reservation. You must provide a written request to reserve the DSRA for an additional day.
  • Clean Up:  Trash must be placed in litter receptacles when the event is complete. Special Event Permits may be withheld if the DSRA is not cleaned up.
  • Alcohol:  An ABC Permit is required from the State Alcohol Commission.
City of Statesville Special Event Fees for the Downtown Statesville Rental Area:
Downtown Rental Area
Application$50
Tier 1 (admission)$300
Teir 2 (no-admission)$150

Tier 1 and 2 fees include the standard provision of City services for events in this area with the exception of adding electrical panels to the event space. This service would be fee'd separately.

Outside Downtown Rental Area

FeePrivate EventPublic Event
Application$50$50
Barricades$50$25
Trash & Recycling toters$50$25
Fire Inspection$75$30
Off Duty Police Officers$30/hour (non-holiday)$30/hour (non-holiday)
Parade form$50$25
Security Deposit$100$100

Statesville Recreation & Parks Department (SRPD) Facilities

FeePrivate EventPublic Event
Application$25$25
Late application fee$25$25
Facility rentalapplicable feesapplicable fees
Admission Charged$50N/A
Inflatables$25$25
Barricades$50$25
Trash & Recycling toters$50$25
Fire Inspection$75$30 (if applicable)
Off Duty Police Officers$30/hour (non-holiday)$30/hour (non-holiday
Security Deposit$100$100


Special Event Request Applications:


Application:Description:
Special Event Permit ApplicationSubmit the 'Special Event Permit Application' online here.
Special Use Permit ApplicationSubmit the 'Special Use Permit Application' for temporary tents or air supported structures.
Parade/Public Demonstration Permit Application

This application must be filed with the Chief of Police no less than seven (7) days, nor more than ten (10) days before the date on which it is proposed to conduct the parade or public demonstration.

Statesville Recreation & Parks Department (SRPD):

Outdoor Rental Information

Looking for an outdoor space to hold a birthday party, baby shower, family reunion, or other event? Shelters at City of Statesville parks offer the perfect outdoor setting for your next event. The Statesville Recreation & Parks Department (SRPD) has 7 parks with rentable shelter space!

Special Event Policy, Procedures, and Application

Prefer to submit a paper application(s)? Download the Full City Special Event Policy, Procedures, and Application below. Follow the instructions for submitting your application.