• Requests should be submitted at least three weeks prior to the requested date. Requests received after this timeframe may not be accommodated.
• Proclamations must have citywide significance or serve an educational purpose that benefits a broad segment of Statesville residents.
• Proclamations are issued once per calendar year for the same event or recognition.
• Annual recognitions must be requested and approved each year.
• Proclamations will not be issued for:
• Individuals
• Birthdays, retirements, weddings, or anniversaries
• Church events, conferences, meetings, or reunions
• Businesses or commercial promotions
• Proclamations may not be used for advertising or fundraising purposes.
• Proclamations will not be issued related to territorial disputes or wartime conflicts.
• For occasions not eligible for a proclamation, a letter of recognition or greeting may be requested instead.

All proclamation requests must be submitted in writing and are subject to review and approval.

Requests should include:

• Name of the organization or group making the request
• Contact person’s name, phone number, and email address
• The name and date(s) of the day, week, or month to be proclaimed
• A brief summary explaining the significance of the request and its relevance to Statesville
• Any planned local events or opportunities for public engagement (if applicable)
• Draft proclamation language, including several “Whereas” statements
• The date the proclamation is needed
• How the proclamation will be presented or used (for example, presentation at a meeting, display, or publication)

Letters of greeting or congratulations may be requested for:

• Conferences, conventions, or seminars
• Professional celebrations
• Significant birthdays or anniversaries
• Community events not eligible for a proclamation

Letters are also ceremonial and must be requested in advance.